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Grant Writer


REPORTS TO:  Chief Operating Officer


Under the general supervision of the Chief Operating Officer (COO) the Grant Writer supports Gateway: Steps to Recovery (Gateway) Development Department by utilizing one’s extensive knowledge and understanding of Gateway’s programs and service areas to assist that help analyze needs, research opportunities, prepare for and write and submit grants. The Grant Writer also uploads and tracks awards, contracts, and related communications to meet grant reporting and compliance requirements, manage grant work planning with internal and external stakeholders to identify needs, gathers information and assembles project/program teams to assure grants submission and reports are completed by their due dates. The Grant Writer provides grant budgeting assistance to include modifications, spend-down monitoring, and allocation adjustments; completes donor research to identify prospective government,  corporate/private/family foundations grant funding opportunities and assist in maintaining comprehensive and updated inventory on all grants submitted; and may be asked to assist Development staff in Special Events and other fundraising events.


Under the general supervision of the COO engages in grant work planning with internal and external stakeholders to identify funding needs, gathers appropriate data and assembles project/program teams.

Utilizes specialized knowledge and understanding of programs, as assigned, to enhance program and service development and growth opportunities through funding.

Works with internal and external stakeholders to design programs and budgets by collecting and analyzing data to determine community needs and program expansion opportunities.

Develops and maintains a thorough understanding of all grant and program contracts acquired by Gateway.

Assist Program Managers to oversee grant/contract negotiation(s) and acceptance process; and assures compliance with grant/contract reporting.

Routinely monitors contract performance and brings performance issues to the attention of the Project team and CEO or COO.

Writes and /or manages the writing of proposals, “letters of intent” (LOIs) for Gateway, adapts proposals as necessary and completes the timely submission of grants proposals.

Prepares, submits and records service line contracts, applications and related correspondence.

Serves as communication liaison between Gateway and Grant funder.

Reviews and maintains overall quality and accuracy of all grant contract documents prepared by agency personnel.

Maintains reporting compliance of grant deliverables, provides support including writing and interdepartmental communications.

In conjunction with program and support staff, maintains accuracy and uniformity in electronic and hardcopy filing and tracking process of all Gateway grant documents.

Timely production and mailing of grant documents.

Write monthly status/progress reports for Executive Management Team as assigned.

Prepare, in collaboration with grant project/program staff, contract budget modifications.

Work with Project team, monitor contract spend-downs, and propose necessary allocation changes.

Utilizes available research tools to identify current and prospective government, foundation, and corporate grant funding opportunities, makes recommendations regarding potential funders for Gateway.

Maintains a comprehensive inventory of renewable and new funding opportunities in line with the development plan.

Lead, attend or participate in appropriate Gateway meetings designated by CEO or COO.

Attend workshops, trainings, and outside meeting as needed, and requested.

Assist development department with fundraising activities as needed

Work flexible schedule as necessary.

Perform other duties as assigned by supervisor



Bachelor’s degree or equivalent work related experience

3+ years of direct grant development experience planning, coordinating and managing grant-funded program(s) in the non-profit sector.

Grant writing experience, including federal grants.

Experience with budget development and/or management.

High proficiency in MS Office Products and proven exceptional grant writing skills.


The ability to work and act independently, and to make and carry out decisions with minimal supervision.

The ability to communicate effectively, both orally and in writing.

Strong editing skills.

Strong interpersonal skills with the ability to lead teams and projects, and work collaboratively.

Maintaining confidentiality and HIPAA compliance.

Excellent customer service and client services philosophy in all interactions.

Excellent problem-solving, organizational, and multi-tasking skills with attention to detail.

Successfully manage multiple projects at the same time.

Appreciation and respect for working with and serving a diverse population.

Proficiency in Raisers Edge and the internet.

The ability to meet time sensitive deadlines.

Knowledge and familiarity with research techniques and strategies.

The ability to investigate and analyze information, draw conclusions and problem solve.

The ability to gather data, compiles information, and prepares reports.

Supervision of personnel, which includes work allocation, training, evaluation and problem resolution; motivates employees to achieve peak productivity and performance.

Participates in development, implementation and maintenance of policies, objectives, short-and long-term planning; develops and implements projects and programs to assist in accomplishment of organizational objectives.


Valid State of Florida Driver’s License with a safe driving record

Produce copy(s) of transcript(s)

To apply, please send a resume to

Posted 04202

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